The American Civil Liberties Union of Utah seeks a full-time position of Paralegal within its Legal Department. The ACLU of Utah’s Legal Department litigates in trial and appellate courts at the state and federal levels to protect the civil rights and civil liberties of all individuals in Utah. The Legal Department maintains an active litigation case load across a variety of issues and engages in other forms of legal advocacy outside of the courtroom.
Reporting to the Legal Director, the Paralegal will be responsible for providing litigation and administrative support to the Legal Department. This includes, but is not limited to, preparing litigation documents for filing, maintaining files and records, and managing the legal calendar.
Download this job notice as a PDF
Commitment to Equity, Diversity, and Inclusion:
The ACLU of Utah is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We believe that having a board, staff, and volunteer base with diverse personal and professional backgrounds and lived experience enhances our ability to meet our mission and creates an environment where all members of our community can thrive. We strongly encourage and greatly value applications from women, people of color, immigrants, persons with disabilities, members of the LGBTQ community, those who have been formerly incarcerated, and other underrepresented and historically marginalized groups.
- Organize and maintain electronic and hard copy legal case files, including legal filings, discovery documents, attorney correspondence, client-related files, and other case-related documents.
- Prepare and update case summaries outlining case status and upcoming events.
- Actively and accurately maintain a calendar of legal filing deadlines, discovery deadlines, and other case-related events.
- Assist members of the Legal Department to set and meet internal and external task deadlines and log and track time records by effectively using case management software.
- Participate in weekly department meeting to assist in ensuring internal and external deadlines are clearly communicated and met.
- Assist in preparing and filing legal pleadings; schedule depositions; arrange for service of legal documents; prepare and serve discovery documents; prepare internal status reports; prepare deposition summaries.
- Assist legal staff in preparing materials for court hearings, depositions, or client meetings.
- Research most current federal and state court rules and procedures; as needed, communicate with court staff to resolve filing and clerical issues.
- Handle general administrative duties including: processing litigation invoices; tracking litigation expenses and case costs; and coordinating the scheduling of litigation events (depositions, mediations, etc.) with legal staff, clients, co-counsel, opposing counsel, and court reporters.
- Create and manage calendar of quarterly Legal Panel meetings; communicate with legal panel membersl record attendance and participation in Panel Meetings; arrange logistics of Legal Panel meetings.
- As needed, serve as liaison with co-counsel, clients, opposing counsel, and court staff including but not limited to responding to calls, drafting emails, and letters and ensure timely receipt or delivery of records and file documents.
Qualified Candidates Will Have:
- Ability to take professional initiative; excellent organizational and time-management skills; multi-tasking ability; orientation to detail.
- Strong research and writing abilities.
- Excellent oral and verbal interpersonal communication skills.
- Ability to work independently as well as with a team while maintaining a high-level efficiency and respect towards others in difficult situations.
- Strong computer skills, including Microsoft Office, Excel, and ability to learn new computer platforms.
- Strict adherence to confidentiality duties and guidelines.
- Associate’s degree or two years of related administrative experience.
- A commitment to diversity- a personal approach that values the individual and respects differences of race, ethnicity, age, sex, sexual orientation, gender identity and expression, religion, ability, involvement with the criminal legal system, and socio-economic circumstance.
- As allowed by office COVID-19 protocols, an ability to come in-person to the office on a regular basis to carry out tasks including printing, filing, mail processing, and so on.
Strong Candidates Will Have:
- Two years or more experience with litigation or legal administrative support.
- Fluency in Spanish or other relevant foreign languages (written and spoken).
- Familiarity with Utah state or federal court system or other comparative government agencies.
- Basic knowledge of Westlaw or Lexis Nexis and PACER.
- Experience working with case management software and databases.
- Experience creating tables of contents, table of authorities, mail merges, organizing data into spreadsheets, and creating pivot tables, etc.
Salary & Benefits:
This is a Full-Time Salary Exempt position. The salary range for this position is $42,000 to $47,000 depending on experience. Excellent benefits include paid time off, generous paid holidays, 401(k) plan with employer matching contribution that vests after one year of employment, and medical, dental, and vision insurance.
Application review will begin in September and will continue until the position is filled
Founded in 1958, the ACLU of Utah is a not-for-profit, nonpartisan organization that utilizes legal, legislative, and public education approaches to fight for individual rights and fundamental freedoms. Our mission is to defend and promote the fundamental principles and values embodied in the Bill of Rights and the U.S. Constitution, including reproductive freedom, immigrant rights, free speech, racial justice, privacy, religious liberty, LGBTQ rights, and more. For more information, please visit www.acluutah.org
Download this job notice as a PDF